Hire the Club

Book South Gower RFC for your party, event or wedding.

Set in beautiful Bishopston, above Pwll Du Bay, South Gower RFC has a cosy clubhouse with two rooms, changing rooms, kitchen and licensed bar for hire.  Our pitches are also available to hire for weddings and other, larger events. 

For more information or questions, please contact us by emailing sgrfcbar@gmail.com or calling 01792 234578.

The full club hire policy can be found here and our booking form can be found here.  

A security bond and deposit will be payable at the time of booking. Full terms and conditions can be found below and in the documents above.  

Prices correct as at 1st August 2016

Option 1: Club Hire Only
Ideally suited for children’s parties or community type meetings and may include the use of the club house front pitch for games.

Price for non SGRFC Members:    £15/hour             or     £75 all day (9am to 5pm)
Price for SGRFC Members:          £10/hour             or    £60 all day (9am to 5pm)

Option 2: Club hire with use of the bar
As option 1 with the added use of a manned bar for refreshment purposes.

Price for non SGRFC Members:    £15/hour for club hire  plus     £10/hour for each member of staff
Price for SGRFC Members:     £10/hour for club hire    Staff fee waived

Option 3: Club hire plus extended use of the facilities
Ideally suited to full day functions or large scale evening parties that may include the use of the sports field for other than game use e.g. marquee erections etc.

Price for non SGRFC Members:    £50 booking deposit
    £1000 for field use*
    £10/hr for overnight security staff if required**
    £2/bottle corkage fee for each item of alcohol supplied by the hirer
Price for SGRFC Members:    £50 booking deposit
    £800 for field use*
    £10/hr for overnight security staff if required**
    £2/bottle corkage fee for each item of alcohol supplied by the hirer

* Charges include electricity charges, provision of bar staff, loss of use of field for a maximum of 4 days (allowing for marquee erection and dismantling, pitch repairs, collection / disposal of bagged waste and cleaning)
** start, finish times and working hours to be formally agreed

Hire Additions

Barbecue Usage 
Price for non SGRFC Members:    £10 per hire    
Price for SGRFC Members:     £5 per hire     

Staff can be provided to man the barbecue at a cost of £10/hr if required


Overnight Camping
Camping is available at South Gower RFC, in designated areas only. Camping on the clubhouse pitch will be chargeable at the Option 3 rate. The toilets and showers will be left open and available to anyone camping at the club.  
Price for non SGRFC Members:    £5 per tent/night    
Price for SGRFC Members:    £3 per tent/night    
Conditions of the hirer for overnight camping in addition to our hire terms and conditions:
OC.1    The club reserves the right to appoint security staff to monitor the premises overnight.  The cost of this (£10/hr) will be payable by the hirer. 
OC.2    We ask that you take care of the pitch while you are our guests. If your ground sheet is not breathable please lift it every day. If you stay for more than 7 nights, please move your tent to another area of the pitch in order to reduce wear and tear on the ground
OC.3    Barbeques must be purpose built and portable, standing clear of the ground. There must be no possibility of damage to the ground. Only gas or charcoal barbeques should be used.
OC.4    Campfires are not permitted at the club
OC.5    Do not pour hot water on the grass
OC.6    The use of generators is not permitted on site. 
OC.7    Cutting or damaging trees and other vegetation is strictly prohibited and the natural conditions are not to be disturbed
OC.8    Pets are welcome at the club but you are responsible for the behaviour of your animals. Please ensure that your animals are not allowed loose on site and are kept on a lead no longer than 2 metres. You must ensure that your pets do not foul the site and you are responsible for cleaning up after them. If it is deemed a pet is creating a nuisance or causing disturbance to others, you will be asked to remove them from site. Please note we do not allow on site any breed of dog listed under the Dangerous Dogs act 1991.
OC.9    It is the responsibility of parents and guardians to ensure children are supervised at all times, whilst on site. Special consideration should be given to the use of toilet & showers
OC.10    Bins are provided for your day-to-day rubbish. Please do not use them to leave broken equipment, groundsheets, surfboards etc. We pay to have our rubbish collected and so a £50 fine will be given to anyone found doing this.


Terms, Conditions, and regulations for hire of the clubhouse

1.    The club will be opened by a member of staff, unless agreed otherwise. 
2.    The club is let on the understanding that any member of staff has the right of entry at any time to the area hired. 
3.    The times booked should be adhered to at all times or further charges will be applied. 
4.    Should the member of staff that opens the club, before the function or hire commences, be of the opinion that it is likely to prove of an objectionable and undesirable character, they have the full power to cancel the booking, return the hire fees and not to be liable to pay any compensation. 
5.    Regular hirers must pay monthly in advance. A non-refundable deposit as stated is payable for all other bookings and the balance must be paid 2 weeks prior to the day of the function. 
6.    A security bond of £x will be payable at the time of booking and this will only be refundable on satisfied inspection of the area used after the event. 
7.    All drink requirements must be supplied by the club at all times, under the terms of the premises licence.  No beverages can be brought in to the club without the express permission of the club.  This includes wine, champagnes, beer, spirits and soft drinks. 
8.    All catering requirements must be supplied by/approved by the club. 
9.    There is no smoking inside any of the club buildings.  
10.    Damage – The hirer will be responsible for the cost of repairing any damage caused, replacing furniture or fittings lost or damaged, or for deep clean of the building in the event that unnecessary mess is caused. In event of this the security bond if applied may be held back to cover these costs. 
At the end of the hiring period the hirer is expected to leave the premises and surrounds in a tidy condition and any item temporarily removed from its usual position should be properly replaced.  Users of the kitchen are requested to remove from the premises all bottles, containers, confectionary, trays etc. at the end of the hiring period, also any decorations etc. within any part of the club otherwise the club reserve the right to charge for removal or disposal.  
11.    Conduct – The hirer will be responsible for the proper conduct of persons using the club.  Please advise guests that the club is in a residential area and ask them to respect residents by not making excess noise when leaving the premises
12.    Loss of property – The club does not accept responsibility or liability for any damage or loss of property of things that are placed and left upon the premises whilst the club is being hired. 
13.    Fire Risks – The hirer should make themselves familiar with the fire procedures for the club and inform club staff at the time of booking of any factor which involves extra fire risks. 
14.    The hirer must ensure that any electrical equipment brought in to the club is in good and safe working order.  
15.    Indemnity – The hirer shall indemnify the club against all claims, demands, actions or proceedings in respect of the default or injury caused by or to any person which shall occur whilst the person is in or upon club property or arise from an accident whilst at the premises, or in respect of any loss or damage suffered or sustained by any person. 
16.    The hired room(s) and toilets are the only area(s) to be used by the hirer and accepts all other rooms will be either locked or classed as out of bounds unless a request is made. 
17.    Gambling of any kind is strictly prohibited. 
18.    The hirer shall not subject or use the premises for any unlawful purpose or in any unlawful way, nor do anything or bring on to the premises anything which may endanger the same. 
19.    Groups – All groups working with young people should have their own insurance and staff checks e.g. CRB checks. The club takes no responsibility for this and recommends if unsure you seek appropriate advice. 
20.    The hire of any Bouncy Castle or such like is the responsibility of the hirer.  We advise you to have someone supervising the use of this type of equipment at all times and take adequate insurance for any damage or injury that may occur.  SGRFC will not be held responsible for the receiving of the item so you should make sure that you organise the delivery at the start of your booking time.  
The hirer accepts these terms and conditions on the basis that he/she as named will be held fully responsibility during the hire period.